Summer Move-in and Move-out

We are excited to host students while they take summer courses. Below is important information on the openings and closing of the residence halls during the summer term.  Students should read the information thoroughly to ensure they understand not only when they are able to move in, but when they are expected to vacate the residence halls.  

All students should report directly to their building upon arriving to campus for Summer 2025 move in.

Note: All students must have their NCCU ID at the time of check in. Students will not be permitted to move in after 11 p.m.

Students enrolled during the summer intersession period must complete an intersession request form. The student should submit a copy of the summer schedule reflecting enrollment in the summer intersession period. For more information on intersession housing, please go to the Residential Life website. All costs associated with the Summer I (Spring to Summer I) intersession period will be applicable.

Please note that all students residing on campus for the summer will be assigned a meal plan. There is only one meal plan available for students residing on campus during the summer session(s). For more information on the summer meal plan, students can go to the NCCU Hospitality website. Students can also contact the Eagle Card Office at 919-530-5010. 

All students should report directly to their building upon arriving on campus for the Summer 2025 move-in.

There are a limited number of carts and dollies available during move-in. Students are encouraged to bring foldable carts and dollies to assist them in moving into the residence halls.

When students check out of their rooms, they should be cleaned thoroughly, and all personal belongings should be removed from their room. Hall staff will be checking the condition of rooms and assessing charges for any damages and/or trash remaining in your space and community areas.

To assist us and to avoid damage charges, please ensure the following:

Bedroom:

• All personal items are removed from your room (clothing, shoes, electronics, etc.).
• The drawers are empty, clean, and left open.
• Desks, dressers, closets, and beds are checked for stray items.
• Door(s), floor, and walls are free of items and sticky residue.
• The microfridge is unplugged, defrosted and clean (if applicable). You should complete this a week in advance to ensure the freezer has time to thaw and proper cleaning can occur.
• The mattress cover is removed (if applicable).
• The bed is set up in its original position.
• The room, the surfaces, under the bed, and behind the furniture are thoroughly dusted and clean on your side of the room.

Bathroom:

• All personal items are removed (toiletries, personal hygiene products, grooming products, etc.).
• The sink, toilet, and shower are clean.
• The floor is clean.

Kitchen (if applicable)

• All personal items are removed (dishware, cooking utensils, pots, pans, etc.).
• The refrigerator is empty and clean.
• The microwave is clean.
• The sink is clean.
• The counters and appliance surfaces are clean.

General:

• Personal carpet(s), rug(s), or other large or small item(s) are removed or disposed of in the appropriate receptacle (this includes microwave and refrigerators).
• Close and lock all windows and doors.
• Ensure the window blinds are down and closed.
• Ensure no items are left on the window sill.
• The floors are swept and the carpets vacuumed.
• All trash and the recycling have been properly removed.
• All the lights are turned off.

Option 1. Schedule an Appointment with a Resident Assistant (RA). At the student’s appointment time, the RA will meet the student at their room to assess the room and suite (if applicable), noting any cleanliness issues and/or damages. At this time, the student will be able to dispute or correct any concerns to avoid being fined. Once the RA has completed their assessment of the room and suite, the student will turn in their room key (if applicable) and exit the building. Once a student has checked out, they should not reenter the building.

Option 2. Complete an Express Checkout. The student must move all personal items out of their room and suite (if applicable). The student should obtain an express checkout envelope if they reside in a building in which a key was issued. If the student resides in a building in which a key was not issued, they should obtain an express checkout card. Express checkout envelopes and cards are locked in the lobby next to the black express checkout boxes. If the student has an issue locating the box, they should ask a building staff member. If returning a key, the student must seal their room key inside the express checkout envelope. After completing the information on the front of the envelope or card, the student should place it inside the black express checkout box. Students should avoid giving their envelopes to a staff member at the desk. Once a student has checked out, they should not reenter the building.

The building staff will conduct an inspection of your room, noting any cleanliness issues and damages. Note: By conducting an express checkout, you waive the right to appeal any damages and/or charges assessed to you individually and/or shared with your roommate(s)/suitemate(s)/community member(s).

Note: Keys must be turned in to a staff member during a check-out appointment or via an express check-out envelope to avoid improper check-out or lost key charges to your student account. Leaving your key with a roommate or friend is not proper procedure and will result in your being charged for an improper check-out and/or a lock change.

You can cancel your housing at any time by logging into the Residential Life Portal. Please review the cancellation policy to ensure you are aware of all application deadlines and cancelation fees.

If you have additional questions about NCCU Residential Life, please refer to our website. You can also reach us via email at [email protected] or phone at 919-530-7298.

If students are in need of accommodations any time after the closing of the residence halls for Spring, they can submit a Summer I Intersession Request in the Housing Portal via myEOL. Only students living on campus for Spring who have an active Summer I assignment are eligible for intersession housing. For more information, including cost and required documentation for Summer I Intersession housing, visit the Intercession Housing page. Submission of an intercession request does not guarantee a student will be able to stay during this time.