Intercession and Break Housing

The residence halls close at various times throughout the year, and all students are expected to vacate. Only students with documented hardships and extenuating circumstances are considered for housing accommodations during building closures. Understanding the nature of some of these circumstances may be sensitive, and access to submitted information will be handled with the utmost care and discretion. The Office of the Dean of Students assists Residential Life in confirming information provided by students requesting to stay during intercession and break periods. All students should be aware that there is a cost associated with being granted approval to live on campus during the intercession and break periods.

Intercession and break housing requests do not roll over. Students are required to apply for each intercession and break period for which they will need accommodations. There is no application fee to apply for intercession and break housing. A student must submit their application by the prescribed deadlines below. The intercession and break housing application can be accessed through the housing portal under the apply for housing option. 

Students requesting housing during intercession and break periods will be asked to provide a detailed narrative of their circumstances along with supporting documentation. A detailed explanation of why you are submitting the request, accompanied by supporting documentation (examples provided below), is required for the committee to understand your extenuating circumstance. Thoroughness and supporting documentation will play a major role in the decision for a student’s request. It is important to note that submission of a request does not guarantee approval.

Examples of Documentation:

• A signed and dated letter from the student’s documented emergency contact confirming their homelessness (noting when their home address on file became void).
• An eviction notice with an explanation of how the named party is related to the student. Note of the person named on the notice is your emergency contact. This will make it easier to verify using the student’s records.
• A letter of support from an NCCU administrator who can attest to the nature of the student’s extenuating circumstance. The letter must be on NCCU letterhead.
• Letters from other family members indicating safety concerns in the student's primary residence/the residence listed in the student’s file.
• Screenshots of relevant communication or text messages.
• Police report

Note: Please note that work schedules are not considered extenuating circumstances. Residence hall closing dates are provided (even on the academic calendar) far in advance of the actual break. This is to provide students the opportunity to properly plan for the times that residential facilities will not be available to them. Work-related accommodations are not reviewed for consideration.

Approved students may be required to move to a temporary assignment on campus. Meals are managed through the Eagle Card Office in collaboration with Aramark during break periods. Students cannot opt out of the break period meal plan. Students who are approved to stay during intercession periods are assessed a flat fee for the entire intercession period regardless of the number of days they plan to be on campus. All costs associated with intercession housing are applied to the student's e-bill. The cost of housing and meals are applied to the student’s e-bill separately. Please refer to the table below for the total cost of housing and meals for each break period.

A facilitated group is a group of students that is required to remain on campus. This may be a student who has an internship through a department on campus, members of the band, or athletes here for practice. If a student is a member of a facilitated group that is required to remain on campus and the cost of their intercession housing and meals will be covered by a department on campus, they do not have to apply for intercession housing. Once their name has been submitted by their facilitator, the student will receive a confirmation email from Residential Life. Members of a facilitated group still may be required to relocate during the intercession period. 

Once a student’s request has been reviewed, they will receive communication via their NCCU email as to the status of their request. Denial of a request is a final decision and will not be reconsidered. Approval or denial of a previous request does not guarantee approval or denial of all additional requests during different intercession periods.

Student may cancel their housing and meal plan up to the day prior to the start of the respective break period they have been approved for. After the start of the break period, the student is responsible for fees associated with intercession or break housing.