Intersession and Break Housing

The residence halls close at various times throughout the year. Only students with documented hardships and extenuating circumstances are considered for housing accommodations during building closures. Understanding the nature of some of these circumstances may be sensitive, and access to submitted information will be handled with the utmost care and discretion. The office of the Dean of Students assists Residential Life in confirming information provided by students requesting to stay during break periods. All students should be aware that there is a cost associated with being granted approval to live on campus during the intersession/break periods. 

Students are required to apply for each intersession they will need accommodations. Break housing requests do not roll over to the next break period. There is no application fee to apply for break housing. A student applying for break housing must submit their application by the prescribed deadlines below. The intersession application can be accessed through the housing portal under the apply for housing option. Students applying for Winter Break intersession housing must have an active fall and spring housing assignment.

Students requesting housing during break periods will be asked to provide a detailed narrative of their circumstances along with supporting documentation. A detailed explanation of why you are submitting the request, accompanied by supporting documentation (examples provided below), is required for the committee to understand your extenuating circumstance. Thoroughness and supporting documentation will play a major role in the decision for your request. It is important to note that submission of your requests does not guarantee approval.

Examples of Documentation:

• A signed and dated letter from your documented emergency contact confirming your homelessness (noting when your home address on file became void).
• An eviction notice with an explanation of how the named party is related to you. Note that the person named on the notice is your emergency contact. This will make it simpler to verify using your records.
• A letter of support from an NCCU administrator who can attest to the nature of your extenuating circumstance. The letter must be on NCCU letterhead.
• Letters from other family members indicating safety concerns in your primary residence/the residence listed in your file.
• Screenshots of relevant communication or text messages
• Police report

Note: Please note that work schedules are not considered extenuating circumstances. Break and closing dates are provided (even on the academic calendar) far in advance of the actual break. This is to provide students the opportunity to properly plan for the times that residential facilities will not be available to them. Work-related accommodations are not reviewed for consideration.

Approved students may be required to move to a temporary assignment on campus. Meals are managed through the Eagle Card office in collaboration with Aramark during break periods. Students cannot opt out of the break period meal plan. Students who are approved to stay during intersession periods are charged a flat fee for the entire intersession period regardless of whether they will be on or off campus during certain points during the break period. All cost associated with intersession housing is applied to the student e-bill.

A facilitated group is a group of students who are required to remain on campus. This may be a student who has internship work through a department here on campus, members of the band or athletes here for practice. If a student is a member of a facilitated group that is required to remain on campus and the cost of their intersession housing and meals will be covered by a department on campus, they do not have to apply for intersession housing. Once their name has been submitted by their facilitator, the student will receive a confirmation email from Residential Life. Members of a facilitated group still may be required to relocate during the intersession period. 

Once a student’s request has been reviewed, they will receive communication via their NCCU email as to the status of their request. Denial of a request is a final decision and will not be reconsidered. Approval or denial of a previous request does not guarantee approval or denial of all additional requests during different intersession periods.  

Students may cancel their housing and meal plan up to the day prior to the start of the respective break period they have been approved for. After the start of the break period, the student is responsible for fees associated with intersession or break housing.