REG - 30.06.6 Unauthorized Purchases Regulation

Responsible Office:
Purchasing Department, 919-530-5063
Effective Date: February 11, 2013, revised April 26, 2016

1. Purpose

The purpose of this regulation is to provide guidance regarding the consequences for procuring an unauthorized purchase.

2. Scope

This regulation applies to all faculty and staff who procure goods on behalf of the University.

3. Unauthorized Purchases

3.1  If any agency contracts for the purchase or lease of any commodities, printing or services contrary to statutes, or rules adopted thereunder, such contract shall be void and of no effect.

3.1.1  In addition, the Executive Officer of that agency shall be personally liable for the costs thereof.

3.1.2  No faculty, student or staff member is authorized to make purchases for the University or to charge a purchase to an account of the University without first submitting the appropriate requisition for approval and securing from the Purchase Department an official Purchase Order.