REG - 50.03.1 Proposal Submission for Sponsored Projects Regulation
1. Purpose
The regulation outlined here is designed to satisfy informational needs within the University, UNC General Administration internal processing requirements, and to assure that contractual obligations implied in written proposals are in harmony with university policies, practices, and capabilities.
2. Scope
To gain approval for submission of a research proposal to an off-campus agency, the user should begin by entering the information into Cayuse. This portal is NCCU's official proposal tracking and award management system. It is used to create and manage official University records for all sponsored projects. All proposals requesting funding for a grant, contract or cooperative agreement, must be routed through Cayuse, regardless of the funding source or submission method.
3. Cayuse
3.1 The Cayuse portal can be accessed by all administrators, faculty and staff via myEOL.
3.1.1 Users can view the instructional video available on the Sponsored Research departmental webpage. https://myeol.nccu.edu/Cayuse-Training-Recordings
3.1.2 The video is designed to walk principal investigators through creating a proposal record.
3.1.3 Complete Cayuse and attach the following documents when submitting a proposal for review.
3.1.3.1 Draft Proposal
3.1.3.2 Budget
3.1.3.3 Budget Justification
3.1.3.4 Funding Opportunity Announcement
3.1.3.5 Any forms or documents needing the signature of an authorized official at the University.
3.1.3.6 Letters of support or commitment by the University including cost share.
3.1.3.7 Please submit the record allowing five (5) business days for processing.
4. Endorsements
4.1 Cayuse will route the record to the assigned director, Department Chair and/or Dean.
4.1.1 Proposals involving faculty/staff from more than one department, college or school will take route to all involved chairs and/or deans.
5. Review, Approval and Submission
5.1 OSRP will review in detail the proposal to determine if the documents are consistent with the policies of the University and granting/contracting agency.
5.1.1 The completed proposal must be received by OSRP by 8:00 a.m. on the due date. OSRP will submit the proposal to the funding agency and confirm it passes validation. This final copy of the proposal shall be uploaded into Cayuse as the official record.