The B-1 visitor category is appropriate for an individual who seeks to come to the U.S. to conduct temporary activities that relate to their employment or business outside of the U.S. These activities cannot be considered employment, and therefore, B-1 visitors cannot be placed on university payroll or work as an independent contractor.
International guest lecturers/speakers are occasionally hired for a short-term visit to campus. Academic institutions are permitted to pay honoraria and associated incidental expenses for certain professional academic activity lasting not longer than nine days at any single institution to persons in this visa status. The service performed must be conducted for the benefit of the academic institution, and the individual may not accept payment or expenses from more than five institutions within the previous six-month period. The visitor must present a valid visa and Form I-94, Record of Arrival and Departure to the OIA upon arrival on campus as verification of immigration status. This verification by the OIA is required before payment can be made by the University.
No documentation from the OIA is required. However, the visitor must be prepared to submit to the U.S. Consulate (for B-1 visa) or at the U.S. Port of Entry (*for VWB visa) a valid passport, letter of invitation from the sponsoring University department and documentation from the individual’s business or employment abroad. A copy of the letter of invitation must be forwarded to the OIA.
The Departmental invitation letter must explain:
- Purpose of visit
- Dates and duration of visit (not to exceed nine days on campus)
- Person will not be employed
- How cost of the trip will be covered
- Person intends to depart the university and return home at the end of the visit
- Instructions to call the OIA for an appointment immediately upon arrival on campus so the OIA can provide immigration honoraria payment clearance to Office of Accounts Payable. Visits that exceed nine days on campus are not appropriate for this visa type. Please see J-1 Scholar visa.
*VWB visa is a waiver of a visitor's visa for business purposes. A visit to the U.S. embassy or consulate is not required, and the visa is granted in customs at the U.S. port of entry, generally in the airport, for a maximum period of 90 days, with no extensions. The United States currently grants this visa waiver to 29 countries: Andorra, Australia, Austria, Belgium, Brunei, Chile, Croatia (effective December 1, 2021), Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Japan, South Korea, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Monaco, the Netherlands, New Zealand, Norway, Poland, Portugal, San Marino, Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Taiwan and the **United Kingdom.
**Refers to those countries with unrestricted right of permanent residence in the UK (England, Scotland, Wales, Northern Ireland, the Channel Islands and the Isle of Man) and does not include British overseas citizens, British dependent territories’ citizens, or citizens of British Commonwealth countries.