End-of-Year Closing Letter

Residents must vacate the residence halls 24 hours after their last final exam. Residence halls will close to all students at 12 p.m. (noon) on Sunday, May 7, 2023. Please use the information in the email to plan ahead. Students will not be permitted to remain in the residence halls beyond the dates outlined above.

When you check out of your room, it should be cleaned thoroughly, and all personal belongings should be removed from your room. Hall staff will be checking the condition of rooms and assessing charges for any damages and/or trash remaining in your space and community areas.

Closing Checklist

To assist us and to avoid damage charges, please ensure the following:

Bedroom:

• All personal items are removed from your room (clothing, shoes, electronics, etc.).
• Drawers are empty, clean and left open.
• Desks, dressers, closets and beds are checked for stray items.
• Door(s), floor, and walls are free of items and sticky residue.
• Micro-fridge is unplugged, defrosted and clean (if applicable). You should complete this a week in advance to ensure the freezer has time to thaw and proper cleaning can occur.
• Mattress cover is removed (if applicable).
• Bed is set up in its original position.
• Room, surfaces, under the bed and behind furniture are thoroughly dusted and clean on your side of the room.

Bathroom:

• All personal items are removed (toiletries, personal hygiene products, grooming products, etc.).
• Sink, toilet and shower are clean.
• Floor is clean.

Kitchen (if applicable)

• All personal items are removed (dishware, cooking utensils, pots, pans, etc.)
• Refrigerator is empty and clean.
• Microwave is clean.
• Sink is clean.
• Counters and appliance surfaces are clean.

General:

• Personal carpet(s), rug(s), or other large or small item(s) are removed or disposed in the appropriate receptacle (this includes microwave and refrigerator).
• Close and lock all windows and doors.
• Ensure window blinds are down and closed.
• No items are left on the windows sill.
• Floors are swept and carpets vacuumed.
• All trash and recycling have been properly removed.
• All lights are turned off.

How Do You Check out of Your Room?

Option 1. Schedule an appointment with your resident advisor (RA). At your appointment time, your RA will meet you at your room to assess the condition of your room, noting any cleanliness issues and/or damages. At this time, you will be able to dispute or correct any concerns to avoid being fined. Once the paperwork is completed, you will turn in your room key, sign the room condition report and have a great summer!

Option 2. An Express Checkout. Once you have moved everything out of your assignment, obtain an Express Checkout Envelope from your front desk and complete it thoroughly by listing your assignment and signing your name on the outside of the envelope. You must seal your room key inside the Express Checkout Envelope. After you place this sealed envelope in the Express Checkout Box, located near the front desk, or give the envelope to a staff member at the desk, you are free to have a great summer! The RA will conduct an inspection of your room, noting any cleanliness issues and damages. Note: By conducting an express checkout, you waive the right to appeal any damages and/or charges assessed to you individually and/or shared with your roommate(s)/suitemate(s)/community member(s).

Note: Keys must be turned in to a staff member during a check-out appointment or via an express checkout envelope to avoid improper check-out or lost key charges to your student account. Leaving your key with a roommate or friend is not proper procedure and will result in you being charged for an improper check-out and/or a lock change.