Contract Process FAQs

All contracts requiring OLA review must be submitted through Eagles' Purch using this link: Eagle Purch – Contract Submission.

• Contracts with outgoing University funds: Submit through Eagles' Purch to the Office of Purchasing. Once approved by Purchasing, contracts are automatically sent to OLA. Campus partners do not forward contracts manually.
• Contracts without funds or requiring only legal review: Submit directly to [email protected]. Ensure all fillable spaces are completed.
• Unmodified OLA templates: These do not require OLA review and may be sent directly to the authorized signatory.

Yes. Any contract involving technology services must first be reviewed and approved by the chief information officer (CIO) for the Department of Information Technology.

• OLA will not approve Technology Services contracts without prior CIO approval.
• When submitting, indicate whether the agreement is a Technology Services contract to expedite review.

Contracts involving outgoing or incoming grant awards must be noted as such in the submission. These agreements are subject to review and approval by the Office of Sponsored Research.

Signatory authority is based on contract value:

Important: Contracts signed by unauthorized individuals are binding on the signer personally, not the University. Do not sign agreements if you are not authorized.

• Allow a minimum of 15 business days for OLA review.
• Complex agreements requiring negotiation may take longer.
• For status updates after 15 business days, contact OLA at 919-530-6105.

Tip: Designate one point person from your unit to manage submissions and communications for each contract.

All approved contracts will include an official OLA stamp.

Note: Contracts signed without the OLA stamp are not approved by the University.

• Check the Comments section of the requisition or the status queue on the right side of your requisition screen.
• All communications regarding a contract should remain within the Eagles' Purch comment thread. Avoid sending separate emails to ensure updates are centralized and traceable.

Yes. OLA is revising and expanding standardized contract templates to support campus partners.

• If your unit frequently engages in similar agreements, OLA can meet with you to assess needs and develop a template for expedited review.
• Contact OLA to schedule a meeting for template development.

• Contracting Resources – NCCU
• REG - 01.03.1 Delegation of Authority to Sign Contracts Regulation – NCCU