NCCU’s travel policy and guidelines apply to University employees or other persons traveling on behalf of the University on documented official University business.
Travel policies and procedures at NCCU require compliance with state policy, state law, and federal law. To ensure sound business practices and proper reporting, travel expenses must comply with external regulations and tax regulations under the Internal Revenue Code.
Employees who authorize travel, make travel arrangements, process travel documents, or have signature authority on accounts providing funds for travel should read and understand this policy. Each traveler is responsible for understanding this policy before planning and commencing travel for the University. Travelers must complete and submit appropriate forms in a timely and accurate fashion, accompanied by sufficient documentary evidence (disclosing; who, what, when, where, why and how much) demonstrating expenses are reasonable and have a University business connection.
Understanding travel is essential to the teaching, research, and overall mission of the University, NCCU is committed to meeting the needs of the traveler by paying for reasonable business expenses actually incurred by the traveler that are not paid by another party.