Home > Students > Campus Recreation > Membership/Eligibility Guidelines

Membership/Eligibility Guidelines

MEMBERSHIP/ ELIGIBILITY GUIDELINES

 Who is eligible to use the Campus Recreation Program?

Students

1. Currently registered students at North Carolina Central University are eligible for full access to facilities and programs.

2. Students who are not registered in the summer session (yet were enrolled in the previous spring semester) may purchase a summer student membership at $20.00 from NCCU Foundation for facility use under Campus Recreation. However, they must also purchase a guest ID card for $5.00 from the Eagle Card office so that membership may be verified with a card swipe.

Faculty, Administrators, and Staff

1. Currently employed faculty, administrators, and staff of North Carolina Central University are eligible to purchase a recreational membership for access to facilities and programs; however, in order to use the Complex, they must purchase a membership at $75.00 per semester. This includes full-time, part-time, housekeepers, adjunct, emeritus, visiting, and retired faculty, classified, and hourly staff.

2. Current faculty and staff who already have a campus ID card are required to pay a membership fee at NCCU Foundation and bring the original copy of the proof of membership form, along with their University ID card to the Eagle Card office. There is a $20.00 replacement fee for lost cards.

3. Faculty and staff members of the facilities may have one guest per day. This guest must stay with the member during the use of the facilities. If the member leaves, the guest must leave. The guest fee is $10.00 per day.

4. Faculty and staff may purchase a family-use permit. The spouse must have his/her ID and a family membership card to be admitted. Children under 18 years of age must be with the spouse or the faculty/staff member; children over 18 years of age must have his or her ID card and the family user's pass. This pass will cost $150.00 per semester.

5. Children under the age of 17 are not allowed to use and/or be a spectator in the fitness and weight rooms or in the racquetball courts.

Alumni

1. Graduates of North Carolina Central University are eligible to purchase a limited number of membership passes.

2. Alumni are required to bring the original copy of proof of membership form, along with photo ID (driver's license, military ID, passport). Alumni must pay $75.00 per semester to the Eagle Card office and an additional $5.00 to the Eagle Card office for the guest picture ID. Membership will then be validated.

Guests

1. Guests are entitled to purchase a guest pass for $10.00 per visit up to five admissions per semester. They must also purchase an ID card for an additional $5.00. This admission pass must be used during the current semester. Guests must be at least 17 years of age and are required to bring the original copy of proof of membership forms, along with photo ID (driver's license, military ID, passport).

2. Guests must be accompanied by the sponsor at all times. Guests may not remain in the facility after the sponsor has left.

3. A sponsor is responsible for the action of his or her guest. Unacceptable behavior may result in immediate revocation of the guest's pass and revocation of the sponsor's privileges.

4. Guests must be signed in by their sponsors on the Guest List Form. The appropriate guest fee must be paid and release form signed. The sponsor and the guest must leave their picture ID at the front desk during the time of facility use.

5. Campus Recreation reserves the right to refuse admittance to a guest.

6. Exceptions to Normal Guest Access:

a. In some cases, visitors are granted access without a sponsor when special permission has been obtained in advance. Usage is restricted to dates specified on the guest pass.

b. Spectators are not allowed in the facilities without payment of the guest fee at the discretion of the manager. Spectators must leave a picture ID upon admittance.

Special Members

1. Board of Trustee members are invited to use the facilities at the discretion of the director of Campus Recreation. They must purchase a $5.00 card from the Eagle Card office.

2. Other individuals may be identified as "Distinguished Visitors" to the NCCU campus and may receive a free guest pass. The director of Campus Recreation will authorize the "Distinguished Visitor" status.

3. Requests for facility use privileges for visiting students who are not enrolled at NCCU, but are interning or involved in special research, etc. and/or visiting faculty/staff, should be submitted to the Physical Education Department Chair and the Director of Campus Recreation on the sponsoring departments or school's letterhead. Each request will be considered on an individual basis and appropriate fees will be charged.

Admittance Guidelines

1. All eligible users (Student, Faculty, Staff, Friends of the University, and Alumni) must present a valid NCCU identification/ ID Card to enter the facilities (card must pass electronic scan).

2. Only the Director or his or her designee may make an exception to admit an individual who does not have a proper ID. Eligible members are limited to one exception/admittance per semester without proper identification. Eligible members who have used their exception admittance and desire access without proper identification will be denied access.

3. Appropriate fees must be paid prior to admittance.

4. Lost or stolen ID cards must be replaced by the user. Normal admittance rules will be in effect.

5. NCCU ID cards are the property of NCCU Campus Recreation. Recreation membership cards will be confiscated if altered or misused and violators will be referred to the proper authorities.

LIABILITY/ASSUMPTION OF RISK

1. Facility users should be duly aware and acknowledge that participation in recreational programs and activities involves an inherent risk of physical injury. Individuals assume all such risks by voluntarily electing to participate in recreational programs or activities, or any activity for which, or in connection with which, NCCU has made available any equipment, facilities, grounds or personnel for such programs. NCCU assumes no responsibility for individual injury or property damage incurred in connection with use of facilities or participation in programs.

2. Individuals are reminded that they are responsible for their health and should have medical approval prior to engaging in activities in the Complex. It is highly recommended that individuals have medical insurance.

3. In the event of any injury, the injured party is responsible for payment of all ambulances, emergencies, and/or medical charges for treatment received.

FACILITY USAGE PRIORITIES

The Physical Education and Recreation Department will be responsible for all facility scheduling. The following scheduling priorities have been established and are subject to change for special university events.

1. Academic classes offered by the Physical Education and Recreation Department will have priority usage of the facility Monday through Friday from 8:00 a.m.-11 a.m. and 3:00 p.m.-7:30 p.m.; the weight room Monday through Friday 8:00 a.m.-7:30 p.m. 

2. Campus Recreation programs will receive first priority for all parts of the facilities as noted above (does not include weight room). This includes but is not limited to: Informal Recreation, Intramurals, Fitness/Wellness, Special Events, and Sports Clubs.

3. The third priority for usage of the facility is for student organizations reservations for group recreational/social events, athletics, and fundraisers.

4. Other university related groups will be permitted to reserve the facility only if their use does not conflict with other priority users.

5. A non-university related group will be permitted to reserve the facility only if its use does not conflict with other priority users.

GENERAL GUIDELINES GOVERNING ALL RECREATIONAL FACILITIES

What are the Rules?

-No activity area will be opened unless a qualified supervisor is on duty.
-Users will be required to present proper identification upon request.

- Facility users should not leave personal items in activity areas during recreational hours. Lockers and/ or storage cubicles are available on a daily basis for storage. Staff members will not accept personal items from facility users for storage. NCCU is not responsible for any loss of property in the facility.

- Accessibility: Participants with disabilities should contact the Campus Recreation or the Physical Education, and Recreation Department for assistance in using the facility. Call 919-530-6186 or 919-530-6130.

- All promotional materials not associated with the Physical Education and Recreational Dance Department or the Campus Recreation Program are restricted to designated areas. Permission for posting of such materials is handled by the Physical Education and Recreation Department.

- All activities must cease 15 minutes before the posted closing time. Participants wishing to shower and/or change clothes must exit the facility at the posted closing time.

- The Campus Recreation program reserves the right to make decisions on any interpretations pertaining to all policies and procedures. It also reserves the right to cancel programs and/or change facility hours of operation due to inadequate participation or availability of instructors, officials, or staff. 3. Each student must show validated ID (must pass electronic scan) to enter building after 5:00 p.m.

4. Bring a pair of basketball shoes to be worn on all hard wood floors and bring pool shoes to be used in the pool area.

5. Students cannot dunk the basketball during free play. However, students can dunk the basketball during intramural games.

6. Each student, faculty and staff member must have his or her validated ID card to enter the Walker Complex after 5:00 p.m.  They will surrender it before entering and activity room. If an NCCU student does not have his or her ID card, he/she will not be permitted to enter the Walker Complex. All students, faculty, and staff will be carded upon entering the Complex from 5:00 p.m until the Complex closes. The faculty will receive a validated  NCCU ID card after their usage fee is paid. 

8. Organized activities that are conducted during informal recreational hours which are not sponsored by Campus Recreation will not be permitted without prior permission.

Conduct

1. All users are expected to adhere to policies and procedures approved for Campus Recreation. Use of facilities is a privilege, and failure to adhere to the printed rules and directions of the staff-governing participation will result in disciplinary action or cancellation of privileges. Neither the misuse of lockers, towels, equipment, dress, reservation of areas, nor smoking, food and drink will be tolerated.

2. Any blatant unsportsmanlike conduct will result in immediate ejection from the facilities. This includes, but is not limited to vulgarity, derogatory language, physical abuse of another individual, and/or damage to facilities.

3. Facility users must have towels with them to wipe perspiration off the fitness and weight room equipment and benches.

4. Food and drink are permitted in the designated areas only, which are generally non-activity areas. Special permission may be received to allow food and drink during special event/group-reserved usage of the facility.

5. The following will not be permitted in the facility:

a. Smoking
b. Possession or consumption of alcoholic beverages.
c. Animals are prohibited from the facilities, except for those assisting disabled users.
d. Bicycles, skateboards, roller blades, roller skates, or other items which can damage the facilities.
e. Glass bottles
f. Any behaviors that are considered unhealthy or may damage the facilities (i.e., chewing gum, tobacco, spitting).
g. Sitting or standing on the railing of second floor balconies.
h. Radios or stereos, other than personal listening devices, unless approved by the staff for use in specific areas.

Dress

1. Apparel which is deemed damaging to the equipment or a threat to the safety of the individual or other participants may be prohibited.

2. Running shoes are prohibited from the indoor basketball courts, racquetball courts, and aerobics floor. Exceptions may be made on an individual basis for running shoes with non-marking soles, each time that they are used.

3. The dress rules will be enforced during all operating hours (example: gym shoes and sweat suit/shorts and        t-shirts in gym, racquetball courts, tennis courts, track, and weight room; swim suits specifically designed for swimming).

 Utilization of Facility During Physical Education Classes

1. Students in Physical Education classes, including the classes after 5:00pm, are subject to all facility policies.

2. Physical Education instructors, with the support of Campus Recreation staff members, are responsible for supervising activities and enforcing policies.

PROCEDURES GOVERNING SPECIFIC USE AREAS

Some recreational areas have specific regulations applicable to those facilities. These regulations will be posted and published (i.e. weight rooms, swimming pool, gymnasiums, and racquetball courts).

RESERVATION GUIDELINES FOR RECREATIONAL FACILITIES

For each sports activity area, specific reservation policies and procedures are established. The intent of these policies/procedures is to maximize the usage of facilities for a variety of activities on a daily basis. All reservations must go through the director of Campus Recreation or his designee. Without proper paper work, reservations may be canceled.

EQUIPMENT CHECK-OUT GUIDELINES

-Indoor Equipment
1. Equipment available for check-out is used inside the facilities unless otherwise specified.

2. Only eligible users with a Valid NCCU ID/membership card may check out equipment.

3. Equipment may be checked out for daily usage and must be checked in by the scheduled closing time. A fee may be charged for equipment not returned by closing time.

4. Individuals are responsible for returning all equipment in the same condition as it was when issued. Individuals are responsible for paying a depreciated cost for equipment that is returned damaged.

LOST AND FOUND GUIDELINES

-Where can I go if I lose something in the facility?

- Lost and found items are stored in the facility for 30 days. Any items not claimed in that time are given to charity. Items of significant value (as determined by the Assistant Director of Campus Recreation) are turned into the NCCU Police Department; however, a record of items given to the authorities is maintained so that the staff will be able to respond to questions regarding lost and found items.

- Owners may claim their possessions upon the presentation of personal identification and a description of the missing article(s).

LOCKER GUIDELINES

-Can I get a locker at the Gym?

1. Locks and lockers are available on a first come, first serve basis. There is no charge. Students cannot leave locks on lockers.

2. Permanent lockers may be issued to faculty/staff members on a semester or annual basis.

3. Each eligible user may only obtain one locker from the department.

4. Lockers are issued as they become available. Participants must sign and abide by terms specific in the locker contract (faculty and staff). No personal locks!

5. After all available lockers are issued, a waiting list is established to determine priority order for further assignments (faculty and staff).

6. Items left in the day-use lockers overnight, and items left in permanent lockers beyond the locker assignment expiration date will be removed by the staff and stored for 30 days. At that time, unclaimed belongings are treated as lost and found items.

SAFETY/ACCIDENT PREVENTION/INJURIES

1. During hours of the Campus Recreation program, the facility supervisor may be called upon for assistance in injury.

2. It is recommended that all organized groups have an individual designated to respond in the event of injuries. The user group is directly responsible for providing first aid/CPR during its reservation and use times.

3. All injuries should be reported to the Director of Campus Recreation as soon as possible following the injury. Copies of an accident report form are available for use in order to provide consistent information regarding accidents/ injuries.

- For reasons of safety and liability, all groups using the facility will have a faculty representative (advisor) present at all times during the use of the facility.

FEES - Money, Money, Money

- Fees and charges are determined by the Vice Chancellor for Student Affairs, advisory committees, the Chair of the Department of Physical Education and Recreation, and the Director of Campus Recreation. Increases for inflationary or cost-of-living adjustments will be recommended as needed by the Director of Campus Recreation and advisory groups. The Department will maintain a multi-tiered fee structure where any additional program fees for students are minimal. Fees for other members of the University community will be set to insure equity with student University fees. A schedule of fees will be published.

 Faculty Rental / Labor

1. Student Organizational and Department Related Use

a. Rental fees are not charged for recreational and social events that are not designed to produce revenue. For events scheduled during hours other than normal recreation hours, fees will be charged to cover the direct cost for all supervision, set-up, and custodial needs. Labor may also be charged for events held during normal recreational hours if extra staffing is needed.

b. Rental fees are charged if the event is designed as a revenue-producing event, whether or not the organization actually achieves that goal.

2. Non-University Affiliated Groups

a. Non-university affiliated users are charged appropriate rental fees,maintenance fees, and labor charges for event set-up, clean-up, security, and technical services.

b. Non-University groups will be required to pay in advance for the anticipated charges. If the event is canceled less than two weeks prior to the scheduled date, the deposit will be forfeited.

3. Any group that misrepresents an event or affiliation in order to avoid charges will be charged appropriately, may incur additional charges, and may have its reservation privileges suspended.

4. The Chair of the Department of Recreation and Dance or his designee assesses individual and/or groups for damages to the facility or its contents or for inadequate cleaning when provided by the group.