Competition is required by the State of North Carolina for items not available on State Term Contract. Our limits for processes to obtain this competition are:

UNDER $5,000

• No competition required.
• If price available in writing, submit with the requisition.

$5,001 to $10,000

• Written quotes required, if goods are not ordered from State Term Contract.
• Request for NCCU Quote Form.
• Contact at least three (3) vendors.
• Contact more vendors if they cannot provide what you request.
• Ask the Purchasing Department for help when needed.

$10,001 to $35,000

• Purchasing only, seeks written competitive quotes.

The Purchasing Department reviews your request for quotes before solicitation. Departments must provide Purchasing with a detailed written description of goods, services and/or specifications. Quotes are to be opened in the Purchasing Department.

$35,001 and ABOVE

North Carolina Department of Administration seeks bids. Prior to submission to the State, departments must provide NCCU Purchasing Department with a detailed written description of goods, services, and specifications.

Personal Service Contracts

Department completes an Independent Contractor Determination Questionnaire (ICDQ) Form and Personal Service Contract. Your requisition number must appear at the top of the ICDQ Form. Departments submits this information to the Purchasing Department Purchasing will review the contract and submit to Legal Affairs for review. The Legal Affairs Office submits contract to the Chancellor for final signatory approval.

Notes:

• The Chancellor is the "Only Authorized Person" at the University to sign any contractual agreements.
• Purchases exceeding $25,000 must be advertised through the State Interactive Purchasing System (IPS).
• State Term Contract and IPS website address: www.doa.state.nc.us/PandC/
• Special circumstances should be discussed with Purchasing as soon as possible.